Privacy Policy

About this policy

This policy explains how Same As Quebec handles personal information collected through sameasquebec.ca and its website forms. In this policy, “we” and “our” refer to the Same As Quebec team responsible for this website.

Information you provide

When you submit the form, we collect your name, email address, city or community, selected area of interest, your consent to follow up, and any message you choose to include. Your message and area of interest may reveal political interests or views. Share only the information needed for us to understand your submission.

We do not ask for payment information, government identification or account passwords through this form.

How we use information

We use submissions to respond to questions, follow up on offers to help, coordinate participation, maintain relevant correspondence, and handle privacy requests. Technical information may be used to operate the website, troubleshoot problems and prevent spam or abuse.

Submitting the form does not publish your name or message on the website, and it does not automatically subscribe you to a separate newsletter. We will ask for consent before using your submission as a public testimonial or supporter endorsement.

Hosting, forms and service providers

Netlify hosts this website and processes form submissions on our behalf. Its hosting and spam-prevention systems may process technical information such as an IP address, browser information, request times and spam-filtering signals. Authorized team members can review submissions. If email notifications are enabled, a copy may also be delivered to the team’s email service.

Service providers may process or store information outside Canada, including in the United States, where it may be subject to local laws and lawful government access. Netlify describes its handling of customer data in its Data Processing Agreement and identifies its subprocessors.

Sharing information

We do not sell or rent information submitted through this website. Access is limited to people and service providers who need it for the purposes described here. We may also disclose information with your permission or when required or permitted by applicable law, including to respond to lawful requests or address fraud and security incidents.

Cookies and technical data

This website does not include advertising pixels, third-party analytics scripts or visitor accounts. Its form code does not store your submission in browser local storage. Hosting and security services may still process technical request information, and your browser may cache website files.

Links to government documents and other external websites take you to services with their own privacy practices. This policy covers our website, not those external services.

Retention and safeguards

We retain submissions only for as long as reasonably needed to respond, coordinate participation, maintain relevant records or meet applicable legal obligations. Retention depends on the purpose of the submission, whether contact is ongoing and any legal requirement to keep records. Information no longer needed should be deleted or de-identified, subject to backup and service-provider deletion cycles.

We use access restrictions and the safeguards provided by our hosting and communications services to protect personal information. No online service can guarantee absolute security.

Your choices and privacy requests

You can choose not to submit the form. You may ask us to stop contacting you, or request access to, correction of, or deletion of your personal information, subject to applicable law and any lawful retention requirement. We may need to verify your identity before acting on a request.

To make a request, use the website form, select “Privacy or website question”, and describe what you need in the message field. For a privacy request, you may enter “Not applicable” in the city or community field. You can also reply to a message you have received from our team. Privacy requests are handled separately from participation inquiries and do not enroll you as a supporter.

Changes to this policy

We may update this policy as the website or our practices change. The date at the top identifies the current version. Where a new use of personal information requires additional consent, we will seek it before that use.